Sustainability Meets Strategy: 13 Ways to Go Green at Corporate Events

A practical guide for reducing environmental impact without compromising quality

QR codes are an excellent way to share lots of information digitally in an instant

As event professionals, we have a unique opportunity to make a positive impact—not just on our attendees but also on the environment. Integrating sustainability into your event strategy is no longer optional; it’s an expectation. Here are 13 actionable ways to go green while still delivering exceptional corporate events.

1. Choose Eco-Friendly Venues

Start with venues that prioritize sustainability. Look for LEED-certified locations or those with energy-efficient practices, recycling programs, and water conservation efforts.

2. Go Digital

Reduce paper waste by moving to digital invites, registration, and event schedules. Apps and QR codes can replace printed materials entirely while offering a more interactive experience.

3. Opt for Reusable Décor

Invest in reusable items like banners, tablecloths, or centerpieces. Alternatively, rent décor to reduce waste. For example, living plants as centerpieces can be donated or reused post-event.

4. Source Local and Seasonal Catering

Partner with caterers who use local and seasonal ingredients. This reduces the carbon footprint associated with transporting food and supports local businesses.

5. Offer Sustainable Food Options

Include vegetarian or plant-based options in your menu. These choices typically have a smaller environmental impact than meat-based dishes.

6. Reduce Single-Use Plastics

Provide refillable water stations instead of bottled water and use compostable or reusable utensils, plates, and cups.

7. Collect Food Allergy Information

While sustainability is key, attendee safety is just as important. Collect food allergy information during registration to ensure no food goes to waste due to dietary restrictions.

8. Focus on Sustainable Swag

Swap out traditional swag bags for sustainable options, such as reusable tote bags, eco-friendly notebooks, or plantable seed kits. Better yet, offer virtual swag like discounts or exclusive content.

9. Encourage Sustainable Transportation

Incentivize carpooling, provide public transportation information, or partner with ride-sharing services to reduce the number of individual vehicles traveling to your event.

10. Minimize Energy Use

Work with your AV team to use LED lighting and energy-efficient equipment. Schedule breaks to minimize the use of electricity when rooms are unoccupied.

11. Partner with Sustainable Vendors

Choose vendors and suppliers who share your commitment to sustainability. From printing companies to décor rentals, every partner matters.

12. Create a Recycling and Composting Program

Set up clearly labeled recycling and compost bins throughout the venue. Work with the venue to ensure proper disposal of materials after the event.

13. Measure and Offset Your Carbon Footprint

Use tools to calculate your event’s carbon footprint and invest in carbon offset programs. Transparency about your sustainability efforts can also boost attendee goodwill.

Final Thoughts

Sustainability doesn’t mean compromising on quality—it means making thoughtful choices that align with your event’s goals and values. By adopting even a few of these strategies, you can host greener events that attendees and the planet will appreciate.

As Epictetus reminds us, “No great thing is created suddenly.” Small, sustainable steps lead to big, impactful changes over time. Let’s start today.