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Writer's pictureAryn Chapman

Event Planning Roles: How to Define Responsibilities and Hire the Right Pro


In the world of event planning and production, various titles and roles exist, each contributing a unique skill set to create successful gatherings. Confusing the issue, some event professionals use the below interchangeably. At Ax3 Studios, we believe that the title of "Event Producer" better encapsulates the role in corporate event planning. While "Event Planner" may be more associated with social gatherings. As Event Producers, we oversee the execution of every detail, ensuring a seamless and strategic experience tailored specifically for our corporate clients.


Here's a brief overview of some common corporate event professional titles and what they do:

1. Event Producer:

Event producer/planners are the architects of your event. They design the overall concept, manage logistics, and coordinate all aspects of the event, from venue selection to vendor coordination.

2. Event Associate:

Event associates focus on the specifics. They handle vendor contracts, timelines, and on-the-day logistics. Associates are responsible for making sure all elements come together seamlessly.

3. Event Coordinator:

Event Coordinator take a more hands-on approach. They oversee the execution of the event, ensuring that every detail runs smoothly. Coordinators are on-site to manage the event in real-time.

4. Event Manager:

Event managers oversee multiple aspects of an event, from budgeting to logistics. They take a holistic approach, ensuring that the event aligns with strategic goals.

5. Meeting Planner:

Meeting planners specialize in organizing conferences, seminars, and business meetings. They handle logistics, scheduling, and content coordination to ensure a productive gathering.

6. Event Specialist:

Event specialists are experts in specific event types, such as fundraisers, trade shows, or cultural celebrations. They bring specialized knowledge to create successful events.

7. Event Designer:

Event designers are all about aesthetics. They create the visual concept, from decor to lighting, to evoke a specific atmosphere or theme at your event.


These titles represent a diverse range of roles within the event industry, each contributing to the creation of memorable and successful gatherings. Depending on your event's needs, you can choose the right professional with the expertise that matches your vision and objectives.


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